Product / Project Management
Stop risking project failure. Our specialized Product Management Office ensures your projects are strategically aligned with your core business values. On the other hand we, ensure utilising AI solutions to reach optimization. We manage the entire lifecycle, from defining the discovery phase to deploying KPI Guaranteed Managed Product Squads, ensuring every investment delivers quantifiable efficiency gains.
Benefits of PMO
Faster Time-to-Value
Improved User Adoption
Risk Mitigation
Maximized ROI
PMO Lifecycle
1 Strategic Alignment
Define core business challenges, user pains, and potential AI solutions to guide product strategy.
2 KPI Definition
Establish key performance indicators (KPIs) and success criteria that the solution must achieve.
3 Squad Mobilization
Assemble the dedicated KPI Guaranteed Managed Product Squad and initiate the 2-week Validation Sprint.
4 Execution & Oversight
Rigorous project management, stakeholder communication, and continuous performance tracking against KPIs.
5 Delivery & Optimization
Handover of the solution, post-launch monitoring, and iteration to maximize long-term business value.
Technologies We Excel In
- Methodologies
Agile/Scrum and Kanban
- Tools
Jira, Asana, Monday, ClickUp, and Trello
Our Works
Our AI-powered initiatives revolutionize how businesses function. From AI-enhanced product design to intelligent web platforms, we develop solutions that improve productivity and simplify procedures.
Client Testimonials
FAQ’s
Welcome to Our Frequently Asked Questions
We’ve put together answers to some of the most common questions we receive about Bent Oak Systems’s solutions, our processes, and how we collaborate with clients.If you can’t find the information you need, please just reach out to us directly, we’re here and ready to help.
How does your KPI-Guaranteed model work?
We jointly define measurable KPIs upfront. Our PMO guarantees the solution’s design directly impacts these metrics, tying our success to your verified business results.
How is your PMO different from a traditional Project Manager?
We focus on product strategy and ROI, not just task tracking. We ensure the solution delivers maximum business value and user adoption post-launch.
How does the Discovery Phase save me money?
It validates feasibility, defines technical scope, and confirms KPIs. This mitigates over 80% of project risk before any code is written, preventing costly mid-project changes.
What is the main role of the PM in an AI project?
They act as the strategic owner, translating complex AI capabilities into clear business value and prioritizing features based purely on expected ROI.
How do you control budget and scope creep?
Through strict change management and a fixed, defined scope established during the 2-week Validation Sprint. All new requests are evaluated against core KPIs.
What development methodology do you use?
Customized Agile frameworks like Scrum and Kanban are best suited for AI/ML projects. This allows for transparency, flexibility, and rapid iteration cycles based on data.
How are success metrics tracked after deployment?
We integrate dedicated observability tools into the product. The PMO continuously monitors these metrics post-launch to confirm sustained performance and ROI.
How does PMO manage risk with legacy system integration?
The PMO coordinates phased deployment and rollback strategies with the Systems & Data Integration team to minimize disruption to core operations.
What is a Managed Product Squad?
A dedicated, cross-functional team (PM, Dev, UX) fully managed by us. You receive a functioning unit focused solely on delivering your product’s KPIs.
Do you help align our internal teams like IT and Ops?
Yes, a core function is Stakeholder Alignment. We manage communication and run briefings to ensure the project vision is consistently supported across all internal departments.
Ready to Guarantee Your Project Outcomes?
Stop launching unvalidated projects. Let’s discuss how our PMO can manage your next AI initiative with guaranteed alignment to your business KPIs. Contact us now to start your 2-week validation sprint with us.